Organize Your Vault —
Folders, Tags, Pins, and More

A vault with ten pages is easy to navigate. A vault with two hundred is not. Notes pile up, credentials scatter across flat lists, and finding what you need turns into a scrolling exercise. Claspt gives you nested folders, tags, pins, archiving, and duplication — everything you need to keep a growing vault under control without sacrificing the simplicity of plain files on disk.

The Problem: Vaults Get Messy

Every notes app starts clean. You create a few pages, everything is visible, and life is good. Then six months pass. You have project notes from three different jobs, login credentials for dozens of services, meeting notes you might need someday, and a handful of personal documents. The sidebar becomes a wall of text. Finding a specific page means typing its exact name into search or scrolling past everything else.

Flat lists do not scale. Tags alone are not enough if you cannot also group related pages visually. Folders alone are not enough if a page belongs to two categories. You need both — and a few more tools on top.

Nested Folders — Up to Five Levels Deep

Claspt supports nested folders up to five levels deep. That is enough for any reasonable hierarchy without encouraging the kind of over-nesting that makes things harder to find.

My Vault/
├── Work/
│   ├── Acme Corp/
│   │   ├── api-keys.md
│   │   ├── onboarding-notes.md
│   │   └── Sprints/
│   │       ├── sprint-14.md
│   │       └── sprint-15.md
│   └── Freelance/
│       ├── client-passwords.md
│       └── invoice-template.md
├── Personal/
│   ├── Finance/
│   │   ├── bank-logins.md
│   │   └── tax-2025.md
│   ├── Health/
│   │   └── prescriptions.md
│   └── Travel/
│       ├── passport-details.md
│       └── booking-confirmations.md
└── Archive/
    └── old-project-notes.md

Create folders from the sidebar, drag pages between them, and collapse branches you are not actively using. The hierarchy mirrors how you actually think about your information — not how a database happens to store it.

Emoji Icons on Folders

A list of identically-styled folder names is hard to scan visually. Claspt lets you assign emoji icons to any folder. Your brain processes a visual symbol faster than it reads text, so a quick glance at the sidebar tells you where things are.

• 💼 Work — your professional projects and credentials
• 💰 Finance — bank logins, tax documents, investment notes
• ✈️ Travel — passport details, booking confirmations, itineraries
• 💚 Health — prescriptions, insurance cards, medical records
• 💻 Dev — API keys, SSH configs, environment variables

Click any folder name to pick an emoji from the system picker. It is a small feature, but it makes a measurable difference in navigation speed once your vault has more than a dozen folders.

Tags with Autocomplete

Folders impose a single hierarchy. A page lives in one folder. But what if your AWS credentials page is relevant to both your "Acme Corp" project and your "Freelance" client work? Tags solve this.

Add tags to any page — #credentials, #aws, #project-acme — and that page becomes findable from multiple angles. Claspt's tag system includes autocomplete: start typing #cre and it suggests #credentials based on tags you have already used. No duplicates, no typos, no inconsistent naming.

Tags work across folder boundaries. Filter by #credentials and you see every credential page in your vault, regardless of which folder it lives in. Combine tag filters with folder scoping to narrow results further.

Pin Important Pages to the Top

Every vault has a few pages you open constantly — your daily standup notes, your most-used credentials, your project dashboard. Pinning pushes these pages to the top of their folder, above everything else. No scrolling, no searching. Your most important pages are always one click away.

Pins are per-folder. You can pin three pages in your Work folder and two in your Personal folder. Each folder shows its pinned pages first, followed by the rest in your chosen sort order.

Archive Without Deleting

You finished a project six months ago. The notes are not relevant anymore, but deleting them feels wrong — you might need that API key again, or a client might come back with questions. Archiving moves a page out of your active view without destroying it.

Archived pages do not appear in sidebar navigation or search results by default. They are out of sight but never lost. Toggle "Show archived" to bring them back, or unarchive a page to restore it to its original folder. The page's full version history, tags, and content are preserved exactly as they were.

Duplicate Any Page in One Click

Need a new page that starts from an existing template? Right-click any page and select "Duplicate." Claspt creates an exact copy — same content, same tags, same encrypted blocks — in the same folder with a "(Copy)" suffix. Rename it, move it to another folder, and edit from there.

This is especially useful for credential pages that follow a pattern. If every service has the same structure — URL, username, password, recovery codes, notes — duplicate your template page instead of recreating the structure from scratch every time.

Your Vault Is Just a Folder on Disk

Here is the part that makes all of this different from proprietary note apps: your vault is a regular folder on your filesystem. Every page is a .md file. Every folder in Claspt is a folder on disk. You can open Finder on macOS, Explorer on Windows, or your file manager on Linux and browse your vault directly.

There is no proprietary database, no SQLite file you cannot read, no binary blob that locks you in. If you want to reorganize your vault using the command line, you can. If you want to back it up by copying the folder, you can. If Claspt disappears, your files remain — readable in any text editor.

Combine Organization with Search

Organization and search are not alternatives — they work together. Claspt's search (Cmd+K on macOS, Ctrl+K on Windows/Linux) finds pages by title, content, or tag in under 100 milliseconds. But you can scope search to a specific folder, filter by tag, or limit results to pinned pages.

• Cmd+K — search everything in your vault instantly
• Tag filter — show only pages with #credentials or #project-acme
• Folder scope — search only within "Work / Acme Corp"
• Combined — search for "aws" within the #credentials tag, scoped to the Work folder

The result: even a vault with hundreds of pages feels navigable. Folders give you structure, tags give you cross-cutting categories, pins give you quick access, and search ties it all together.

Practical Example: Developer Vault

A developer working across multiple projects might organize their vault like this:

💻 Dev Vault/
├── 🔧 Acme Corp/          # current employer
│   ├── aws-credentials.md    # pinned, tagged #credentials #aws
│   ├── staging-env.md         # tagged #credentials #staging
│   ├── architecture-notes.md  # tagged #docs
│   └── Sprints/
│       └── sprint-15.md
├── 🚀 Side Projects/
│   ├── saas-idea.md           # tagged #ideas
│   └── api-keys.md            # tagged #credentials
├── 📚 Learning/
│   ├── rust-notes.md          # tagged #learning #rust
│   └── system-design.md       # tagged #learning
└── 🗃️ Archive/
    └── old-client-keys.md     # archived, still searchable if needed

Searching for #credentials surfaces every credential page across all projects. Searching within the Acme Corp folder shows only that project's pages. The pinned AWS credentials page is always at the top — one click away.

Practical Example: Personal Vault

A personal vault for someone managing their entire digital life:

🏠 Personal Vault/
├── 💰 Finance/
│   ├── bank-logins.md         # pinned, tagged #credentials
│   ├── credit-cards.md        # tagged #credentials
│   ├── investment-accounts.md # tagged #credentials #finance
│   └── tax-2025.md            # tagged #tax
├── 💚 Health/
│   ├── prescriptions.md       # pinned
│   ├── insurance-card.md      # tagged #credentials
│   └── doctor-contacts.md
├── ✈️ Travel/
│   ├── passport-details.md   # tagged #credentials #travel
│   ├── airline-logins.md      # tagged #credentials #travel
│   └── japan-2026.md          # tagged #travel #upcoming
└── 🔒 Passwords/
    ├── email-accounts.md     # pinned, tagged #credentials
    ├── social-media.md        # tagged #credentials
    └── wifi-passwords.md      # tagged #credentials #home

Every credential page is tagged #credentials, so one tag filter shows every login across Finance, Health, Travel, and Passwords folders. The passport page lives in Travel but is also tagged #credentials — it shows up in both contexts. Pinned pages in each folder ensure the most-used items are always at the top.

Organization That Scales

Most people do not need organization features on day one. But six months in, when your vault has grown from ten pages to two hundred, the difference between a structured vault and a flat list is the difference between finding what you need in two seconds and spending thirty seconds scrolling. Folders, tags, pins, archiving, and duplication are the tools that keep your vault manageable as it grows — without adding complexity when it is small.

And because your vault is just a folder on disk, none of this organization is locked inside the app. Move files around in Finder if you prefer. The structure is yours.